Short answer. Personal trainer scheduling software lets you publish when you are free, take client bookings, stop double bookings and keep one to one, consultation and group sessions in one diary. FitDesk does that as personal trainer software for UK trainers, with session packages, email reminders and Stripe card payments. No monthly fee. 0.7% on Stripe card payments through FitDesk, minimum 1p per card payment. Stripe's own fees still apply. Cash has no FitDesk fee. FitDesk plans to stay free for trainers. Create your FitDesk account
What is personal trainer scheduling software?
Scheduling software for personal trainers is a diary built for clients and sessions, not only meetings. It should:
- Show clients only the times you have marked as free.
- Block a slot the moment it is taken, so the next client cannot book the same time.
- Hold one to one sessions, consultations and group sessions in the same calendar.
- Support clients who train at the same time every week.
- Work with your cancellation notice window and package credits.
- Take payment when a session or package is booked, so you are not chasing money after the session.
A general calendar or a generic booking widget can cover some of that. PT scheduling software is useful when the diary, the client list, packages and payments need to stay linked.
How does FitDesk scheduling work day to day?
How do you set availability?
You publish your working hours and the session types you offer. Clients book from your scheduler and can only choose times you have marked as available. Times that are already taken are not offered. If you would rather approve each booking yourself, requests can wait for your approval.
How do clients book and change sessions?
Clients pick a free time and book it themselves. They can reschedule or cancel from their own account and see how many package credits they have left. Booking and cancellation emails go out when email notifications are on. Clients also get reminder emails before each session: one about a day before, and another shortly before the session starts.
Can you see everything in one place?
One to one sessions, consultations and group sessions sit in one calendar. Your dashboard shows today's sessions, who owes you money and who has lapsed. You can also connect Google Calendar so FitDesk sessions show next to your other plans. The connection works one way, from FitDesk into Google Calendar, so keep FitDesk as the place you manage availability.
How do repeat weekly sessions and packages fit the diary?
For clients who train at the same time every week, set up a repeat weekly booking instead of entering each session by hand. Sell a pack of sessions and FitDesk keeps track of how many each client has left. If a client cancels with enough notice under your policy, the session can go back to their package. You set your own cancellation notice window and policy text; clients see them on their sessions and before they cancel.
Do you need a general calendar or PT scheduling software?
A general calendar is fine if you only need to see where you should be and you are happy to message clients, chase payments and track packs elsewhere. PT scheduling software starts to matter when:
- Clients should book without a back and forth thread.
- You sell session packages and need credits to stay accurate.
- You want card payment at booking time, into your own Stripe account.
- You also run workouts, progress tracking and messaging for the same clients.
FitDesk is built for that second case. If you only need a public booking page and nothing else, a specialist booking tool may be enough; compare it against your full week of admin before you choose. See also our PT booking software and personal trainer calendar app pages for the booking and diary angles of the same product.
What does FitDesk scheduling cost?
No monthly fee and no client cap. No card is needed to sign up. 0.7% on Stripe card payments through FitDesk, minimum 1p per card payment. Stripe's own fees still apply. Cash has no FitDesk fee. FitDesk plans to stay free for trainers.
Clients pay by card through your connected Stripe account, or you record cash in the app. FitDesk does not hold your funds; payouts follow Stripe's schedule. To bill a client monthly, send an invoice or sell a new package.
Who is FitDesk scheduling for?
FitDesk suits independent UK personal trainers and small coaching businesses who want scheduling, client records, workouts and payments without a subscription. It is a responsive web app, so you and your clients use it in a modern browser on a phone or laptop today. FitDesk mobile apps are on the way.
It is less of a fit if you need a front desk for a multi site gym, or a consumer marketplace that lists you to strangers. Those are different products.
Frequently asked questions
What is personal trainer scheduling software?
It is a diary for personal trainers that publishes your availability, lets clients book free slots, blocks double bookings and keeps session types in one place. Strong options also track packages and take payment when a session or pack is sold, so the schedule and the money stay aligned.
Is there free scheduling software for personal trainers in the UK?
FitDesk has no monthly fee and no client cap for UK personal trainers. 0.7% on Stripe card payments through FitDesk, minimum 1p per card payment. Stripe's own fees still apply. Cash has no FitDesk fee. FitDesk plans to stay free for trainers. Other tools publish their own free tiers; check each vendor's site for limits.
Can clients book themselves into my FitDesk diary?
Yes. You set availability and session types, and clients book from your scheduler. Taken times are not offered, which blocks double bookings. You can require approval for each request if you prefer to confirm sessions yourself before they land in the diary.
Does FitDesk support repeat weekly sessions?
Yes. For clients who train at the same time every week, set up a repeat weekly booking so you do not enter each session by hand. Pair that with session packages so credits count down as sessions are used, and return according to your cancellation rules.
How do reminders and cancellations work?
Clients get email confirmation when they book, and reminder emails before each session. You set the cancellation notice window and policy text. Clients can cancel from their account. Late cancellation behaviour follows the rules you set for credits. Reminders are email only in the web app today.
How much does FitDesk charge on card payments?
0.7% on Stripe card payments through FitDesk, minimum 1p per card payment. Stripe's own fees still apply. Cash has no FitDesk fee. There is no monthly fee and no client cap. Payments are cash and Stripe card only. Sign up free when you are ready to try it.
Related guides
- Personal trainer software UK
- PT booking software
- Personal trainer calendar app
- Free software for personal trainers
- Personal trainer cancellation policy UK
Try FitDesk
No monthly fee. 0.7% on Stripe card payments through FitDesk, minimum 1p per card payment. Stripe's own fees still apply. Cash has no FitDesk fee. FitDesk plans to stay free for trainers. Create your FitDesk account